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INFORMATION NOTICE ON THE PROCESSING OF PERSONAL DATA, DOCUMENTS AND IMAGES
1. DATA CONTROLLER
The Data Controller of your personal data is the
MULTINATIONAL CIMIC GROUP - HQ, with its registered office at
Caserma Mario Fiore
Via Riviera A. Scarpa, 75
31045 Motta di Livenza (TV), Italy
(hereinafter referred to as the 'Controller').
2. PURPOSES AND LEGAL BASIS OF THE PROCESSING
The processing of personal data, documents, and any images/photographs provided through this web portal is carried out for the following purposes:
| Purpose of Processing | Legal Basis (Art. 6 GDPR) |
|---|---|
| A. Management of Registration and Activity Participation: Processing is necessary for your registration and participation in the activity CTOC 01/26 | CIMIC TACTICAL OPERATOR COURSE. | Performance of a contract or pre-contractual measures (Art. 6.1.b) |
| B. Legal and Accounting Obligations: Management of fiscal, accounting, and administrative obligations arising from registration/participation. | Compliance with a legal obligation (Art. 6.1.c) |
| C. Historical Archive and Internal Statistics: Retention of participant data for internal statistical and archival purposes. | Legitimate interest of the Controller (Art. 6.1.f) |
3. DATA RETENTION
Data will be processed for no longer than necessary to achieve the purposes for which they were collected.
- For Users Who Participated in the Activity: Personal data, documents, and images will be stored for a minimum period of 10 years following the conclusion of the activity, in order to comply with applicable legal and fiscal obligations (e.g., ten years for accounting and tax documents) and to preserve the organization's internal historical and statistical records. After this period, the data will be securely deleted or anonymized, unless further retention is required by law.
- For Users Who Did Not Participate in the Activity: If registration is not finalized or participation is withdrawn, all personal data and documents will be deleted within 365 days from closure or cancellation, unless otherwise required by law.
4. USE OF IMAGES AND PHOTOGRAPHIC MATERIAL
By accepting this notice, you authorize the Controller to use and publish your images and/or photographs taken during the activity.
- Purpose: Images may be used on this web portal and/or official related social channels for documentary, promotional, or informational purposes related to the activity itself.
- Conditions: Such use will respect your dignity and privacy. The authorization is granted free of charge and on a non-exclusive basis.
5. DATA SUBJECT RIGHTS
You may exercise your rights under Articles 15–22 of the GDPR (access, rectification, erasure, restriction, objection). To exercise these rights, contact us at: pao@cimicgroup.org.
Select your profile:
CIVILIAN-STUDENTS
This profile is strictly reserved for non-military participants, including personnel from Government Agencies, Public Administration, Academic Institutions, NGOs, the Defense Industry, and Private Sectors. This category is intended for civilian professionals and specialists whose roles intersect with the curriculum offered, such as policy development, strategic analysis, technical support, or civil preparedness. Selecting this option ensures access to dedicated resources and collaborative opportunities aimed at enhancing Civil-Military Interaction (CMI) and overall national and international resilience. By selecting this option, you confirm your status as a civilian stakeholder requiring specialized knowledge to effectively contribute to multi-domain preparedness and cooperative security efforts.
MILITARY-STUDENTS (NATO AND PARTNER NATIONS)
This profile is strictly reserved for active duty and reserve duty members from NATO member states and recognized partner nations. This registration category is intended for military personnel of all branches of service who seek advanced training in the main operational, tactical or strategic areas. Basically, this profile excludes all soldiers of the Italian armed forces and individuals belonging to the Multinational CIMIC Group. By selecting this option, you confirm your status as an authorized service member who requires high-level, mission-essential, interoperability- and multinational coalition readiness-oriented training.